Microsoft Copilot Tutorial

What is Microsoft Copilot?

Microsoft Copilot is an AI assistant like ChatGPT, but not exactly like ChatGPT! It's far better at handling complex queries, but only a few people know how to use it efficiently.

Microsoft Copilot is not just another helper or simple AI assistant. It holds the power to give you real-time strategies and productivity, unlike any other AI assistant. The Copilot System operates with Microsoft 365 and it uses Large Language Models (LLMs) and other Machine Learning models to process data.

Microsoft Copilot leverages Generative AI to provide real-time automation. A user is highly important for any AI assistant because it requires some input from the user at a time. The best thing is that Copilot learns constantly and adapts to your unique workflow, your particular patterns or behaviors, daily work schedule, task management, preferences, and personalization, making it your personal assistant and increasingly more useful over time.

Microsoft Copilot in the Workplace

Today, Artificial Intelligence (AI) is going crazy and we find it in each and every tech field, conquering its dominance in the IT market. No matter how different the field of work is, AI will find itself to fit in, making the task easy for the people using it. And whats better than having an AI assistant that keeps track of all your tasks along with making all the work very easy? One of the standout AI innovations nowadays is the Microsoft Copilot. Considered as one of the biggest game-changing productivity tools, which is specially made to be integrated with Microsoft 365 apps like Word, Docs, PowerPoint, Excel, and Microsoft Teams.

Microsoft Copilot will work for you whether you are drafting multiple professional emails, or creating a powerful presentation with selective themes of your choice in PowerPoint. And yes, some of those repetitive tasks deserve to be done on time with less effort. Hence those tedious repetitive tasks shall be handled by Copilot and you can just focus on becoming more creative without worrying about long tedious work.

Key Features of Microsoft Copilot

Microsoft Copilot gives you ample features that boost your productivity and level up your content generation. Some of the main features of Microsoft Copilot are mentioned below −

1. AI-Powered Writing

Microsoft Copilot helps to write your content, not any simple content but AI-powered generative content that looks more fascinating and interesting to read. This assistant is specially used in Microsoft Word and generates content based on your summary or prompt given. Whether you want to draft a report, email, proposal, grammar check or even story writing, etc. anything can be done at ease.

2. Data Analysis and Visualization

Data analysis is a highly professional task for the people dealing with data in this field. Microsoft Copilot helps them to structure and arrange data in Microsoft Excel, increasing overall capacity by generating charts, calculations, data patterns, insights based on data, etc. Providing whole automation throughout your data handling, monitoring, and analyzing task.

3. Improved Presentation

The presentation assistance of Copilot in PowerPoint helps you to get access to direct templates which are both stunning and easy to use in your next presentation. It suggests side layouts, designs, and visual elements and offers various ideas to make your presentation highly professional.

4. Improved Collaboration in Microsoft Teams

Copilot helps to summarise conversations in the meetings, generating action points and flagging important topics to be discussed on. And also allows more effective communication by suggesting responses to live chats.

5. Natural Language Interaction

Copilot has the ability to understand the local language so that it can be highly user-friendly and always accessible to non-tech people.

Is Microsoft Copilot Free To Use

Microsoft Copilot comes with limited usage for general users. It involves all the basic AI assistance, i.e. task generation, repetitively asked Q&A, image generation, basic query handling, etc. just like ChatGPT. But sometimes it can be slower, and in image generation, it only has 15 boosts per day. On the other hand, Microsoft Copilot also has a pro plan that includes 100 boosts per day for image generation and it is highly compatible with Microsoft 365 apps. All the copilots powerful AI features, including all the custom plugins and usage of GPT-4 for even faster answer generation.

In short, the Microsoft Copilot free version is best for beginners and for people who do not use it often. If you want full access to all the powers of AI, you can get a pro version and can notice the difference.

The Evolution of Microsoft Copilot

Copilots journey starts from the time when Microsoft developed Cortana - a digital assistant to support Windows. But over time, AI has evolved and Microsoft began to adapt advanced features of AI, harnessing all the necessary features to be put on. Moreover, with the development of text summarization and Generative AI, and after the arrival of large language models like GPT, Copilot starts getting its new shape.

Microsoft finally announced early versions of Copilot in 2023, which seamlessly work across Microsoft 365 apps. Its integration with Microsoft Graph API allows us to provide real-time context awareness, making a significant leap in how AI can be utilized for everyday work tasks.

Benefits of Using Microsoft Copilot

There are a lot of benefits of using Microsoft copilot which are mentioned below.

• Increased Productivity
• Streamlined Workflows
• Customisable Assistance
• Better Collaboration
• Real-time Learning
• Real-Time Data Analysis
• Time-Saving Formula Generation
• Email Management
• Cross-APplication Functionality
• Learning and Adapting Over Time
• Microsoft Graph API
• Increased Productivity
• Improved Security

FAQs on Microsoft Copilot

In this section, we have collected a set of Frequently Asked Questions on Microsoft Copilot followed by their answers −

1. How does Microsoft Copilot personalize its suggestions based on my work habits?

Microsoft Copilot primarily relies on machine learning models to classify all the information that it gets from the user. In order to communicate, it uses large language models, so that there will be no language barrier between the user and Copilot. Over time it adapts your routine and unique preferences along with your writing style to offer more personalized context awareness assistance.

2. Can Microsoft Copilot help improve my teams collaboration in real-time?

Yes, Copilot boosts team collaboration by enhancing the content provided and team project summarization through Microsoft apps. It works with Microsoft Teams, Outlook, Word, and Excel and provides you suggestions for final presentation, making teamwork more easy.

3. How does Copilot handle sensitive information within my documents and data?

Copilot has adopted high-grade security protocols and Microsofts privacy standards. So that there are very less chances that there might be security issues in Copilot. It also ensures that sensitive data stays private and limits authorization.

4. Whats the difference between using Copilot in Word and Excel?

In Word, it mainly focuses on enhancing text-based tasks such as text summarization and drafting documents. While in Excel it shifts to data-driven tasks which are highly important for data analysis like generating complex formulas, visualizations, etc.

5. How can Microsoft Copilot help me streamline repetitive tasks?

Copilot provides excellent automation of repetitive tasks in daily life. For example, tasks like data entry in Excel, generating emails in Outlook, creating reports in Word, etc., can be automated, ignoring all the tedious work that it does automatically.